Request For Proposals

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Theater Projection System

Project Overview:

The Connecticut Science Center seeks to engage a Contractor to design, procure and install a new Theater System for the projection of 2D and 3D movies and update a satellite kiosk to enable the projection of any visualization program, support external presentations, and interface with streaming services. The project includes the selection of a state-of-the-art projector, lens, server, and audio processor for a 202-seat stadium-style Theater located inside the Connecticut Science Center. Updates to the current screen and audio speakers will be based on the requirements and functionality of the selected equipment. The project must include an automation system with a daily programmable option for regularly scheduled movies, movie trailers, and preshow slides, a light dimmer solution, the removal of the existing equipment, and the installation and integration of all equipment.

Project Summary & Deliverables:

The Connecticut Science Center seeks to engage a Contractor to design, procure and install a new Theater System for the projection of 2D and 3D movies and update a satellite kiosk to enable the projection of any visualization program, support external presentations, and interface with streaming services. The project includes the selection of a state-of-the-art projector, lens, server, and audio processor for a 202-seat stadium-style Theater located inside the Connecticut Science Center. Updates to the current screen and audio speakers will be based on the requirements and functionality of the selected equipment. The project must include an automation system with a daily programmable option for regularly scheduled movies, movie trailers, and preshow slides, a light dimmer solution, the removal of the existing equipment, and the installation and integration of all equipment.

The Theater is accessed on the Lobby level and offers daily movies, facilitated stage programs, and is used as an event space for performances, lectures, and presentations. The equipment must have the capability to respond to the fire safety and lighting systems requirements in the event of an emergency.

Project Timeline:

The timeline will be determined in consultation with the selected Contractor with a completion date of September 2025. We will look to the selected Contractor to inform the best system for the multi-use space.

Instructions for Submitting Proposals:

The request for proposal (RFP) process will work as follows:

  1. RFP will be posted to the Connecticut Science Center website https://ctsciencecenter.org/about/rfp/
  2. A copy of the RFP can also be obtained electronically by emailing Patty Faulds, Vice President of Programs & Visitor Experience at pfaulds@ctsciencecenter.org
  3. RFP will officially open for bids 12:00pm/Noon/EST on May 15, 2025 and will remain open for bids until 5:00pm/Est on June 6, 2025.
  4. Questions about this RFQ/P will be accepted until 12:00pm/Noon/Est on May 24, 2025, and must be submitted in writing to Patty Faulds. All questions and corresponding answers will be posted to the RFQ/P page on the Science Center’s website https://ctsciencecenter.org/about/rfp/ for all potential bidders to review. Responses to all questions will be posted by 3PM on May 28 26, 2025.The Connecticut Science Center is not responsible for any emails that are rejected, lost or undelivered.
  5. Any updates or changes to this RFP will be posted to the RFQ/P page on the Science Center’s website. Any potential bidder is responsible for monitoring this page for updates until the proposal deadline.
  6. Interested bidders must notify their intent to submit a proposal to Patty Faulds, Vice President of Programs & Visitor Experience at pfaulds@ctsciencecenter.org by June 6, 2025, to schedule a site visit.
  7. A pre-proposal site visit will be scheduled individually for all potential bidders to tour the building, ask follow-up questions, or glean more insight into the scope of the project.
  8. All bid proposals are due in full by 5:00pm/EST on June 6, 2025. Any proposals received after the deadline will not be considered.
  9. After the RFP process closes, the Connecticut Science Center will review all proposals submitted based on the “Proposal Guidelines & Evaluation” criteria outlined in this RFQ/P and will invite selected companies to participate in an interview and presentation. Following the interview/presentation period the Science Center will select a company to proceed with and award the project to.
  10. All bids should be sent directly to the contact below either electronically or by mail (or both). If sending a hard-copy proposal, please also include a thumb drive with the electronic copy as well. All bids, regardless of how they are being delivered, must be received by 5:00pm/EST on June 6, 2025. The Connecticut Science Center is not responsible for any mailed or emailed proposals that are rejected, lost, or undelivered.

Send Bid:

All bids should be sent directly to the contact below either electronically or by mail (or both). If sending a hard-copy proposal, please also include a thumb drive with the electronic copy as well. All bids, regardless of how they are being delivered, must be received by 5:00pm/EST on June 6, 2025. The Connecticut Science Center is not responsible for any mailed or emailed proposals that are rejected, lost, or undelivered.

Patty Faulds
Vice President of Programs & Visitor Experience
Connecticut Science Center
250 Columbus Boulevard Hartford, CT 06103
Email: pfaulds@ctsciencecenter.org

IMPORTANT FILE

Official RFP Document